In this episode, we talk to Heidi Christianson, an attorney who works with associations. She tells us what we need to know about contracts with conference venues this year and what we should consider when planning an in-person event in 2021.
- Don’t count on a force majeure term to get you out of your contract for COVID-related issues in 2021. Heidi explains that in order for force majeure to be invoked, venues must not have any way to host your event. Most venues will argue that there is some way to still hold your event, thus eliminating the possibility of force majeure.
- If you end up needing to cancel your contract, consider whether or not you would be willing to hold your event at the same venue the following year or within a few years. Many venues have been postponing contracts in order to hold on to revenue. This could save you cancellation fees if you are willing to be locked in early.
- Be in close communication with your board and your members. If you are moving forward with an in-person event, make sure you can count on in-person attendance.